You can email the link to the people you want to share the notebook with. Select the link text and press Ctrl+C on your keyboard to copy it. To get a sharing link that will allow users to view the notebook, but not edit it, click “Create Link” to the right of “View Link”.Ī link displays in a box under View Link. To get a sharing link, access the Share Notebook screen as discussed at the beginning of the article. But, sharing a notebook using a link allows you to revoke access to everyone you’ve shared the notebook with one click. The main difference is that when you share a notebook with people through email, and then decide you want to revoke access to the notebook, you must remove each user separately, as discussed in the previous section. Sharing a OneNote notebook using a link is similar to sharing with people through email. If you are allowing the people you shared your notebook with to edit it, the “Edit in Browser” button is available in OneNote Online.
When they click the View in OneDrive button in the email message, the notebook opens in OneNote Online, where they can view and edit, depending on the permission you set for them. The people you sent invitations to will receive an email containing a “View in OneDrive” button. You can also change the permission for that person on this menu. If you decide to revoke access for someone you shared a notebook with, right click on the person in the Shared with list and select “Remove User” from the popup menu. The person you shared the notebook with is added to the Shared with list at the bottom of the screen. If you want to include a message for the email recipients, enter a note in the box below the email address.Ĭlick “Share” to send a link to the people you chose to share the notebook with.
To specify whether they can edit the notebook, select “Can edit” or “Can view” from the drop-down list to the right of the Type names or email addresses box. When you share a notebook with others, you can choose to allow them to view the notebook or allow them to edit the notebook as well. To share your notebook with multiple people, put a semicolon between each email address. You can also click the “Search the Address Book for contacts” button to the right of the Type names or email addresses box. If you enter a name that’s in your Outlook address book, you’ll be prompted with contacts that match the name or email address you started to type, so you can easily choose the person you want. Enter a name or email address in the “Type names or email addresses” box.
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